The Accounting page is where you answer the most important question: "Did my branch actually make money today?" Unlike the Reports page (which focuses on sales analytics), the Accounting page gives you a real profit & loss that includes your costs — the stuff you used up and the money you spent.
How to read the page
The Accounting page has three main sections:
- Cash Flow Summary — 3 big tiles: Money In / Money Out / Net Income
- Shift Ledger — per-shift P&L rows that sum to the period total
- Expenses + Replenishment Cost — detail sections for the expenses and COGS components of Money Out
A date-range picker at the top lets you see Today, Last 7 Days, Month to Date, Last 30 Days, or a custom range.
The formula
Amari uses cash-basis accounting. The full formula is:
Money In = Net Sales
Money Out = Shift Expenses
+ Operating Expenses
+ COGS (replenishment cost)
Net Income = Money In − Money Out
Net Sales (Money In)
Gross sales minus discounts minus voids and refunds. This is the actual revenue your branch collected from customers during the period — both cash and GCash combined. If Net Income is your "bottom line", Net Sales is your "top line".
Shift Expenses
Small operational costs that staff log during a shift — ice, drum water, delivery fees, etc. These come out of the cash drawer and are recorded via the Expense button on the POS page.
Operating Expenses
Fixed monthly costs that owners log manually on the Accounting page — rent, electricity, water bill, salary, maintenance, miscellaneous. These don't come out of the cash drawer; they're recorded for P&L purposes so your Net Income reflects the full cost of running the branch.
Why two expense categories?
Shift expenses are transactional — they happen in real time and affect the cash drawer immediately. Operating expenses are periodic — they're paid separately (via bank transfer, direct debit, whatever) and need to be entered by the owner with the correct date. Splitting them lets Amari reconcile the physical cash drawer separately from the branch's overall profitability.
COGS (Cost of Goods Sold)
This is the cost of supplies your branch received from the warehouse during the period. Every completed replenishment delivery becomes a cost line, computed as quantity × cost per unit for each item. So if the warehouse sent you 200 Regular Cups at ₱2.00 each, that's ₱400 of COGS.
This is the single biggest expense for most branches and the most common one owners forget to factor in. The Accounting page bakes it in automatically.
Net Income
Your profit. If it's positive, your branch is making money (green). If it's negative, your branch is losing money (red). The Cash Flow Summary tile at the top shows this prominently with a profit/loss label so you can't miss it.
Shift Ledger
Below the cash flow summary, the Shift Ledger table shows one row per shift in the selected period. Each row has:
- Shift — start time + cashier name + status (Open/Closed)
- Orders — number of completed sales
- Net Sales — revenue for this shift
- Cash / GCash — payment method breakdown
- Shift Exp — shift expenses logged during this shift
- COGS — replenishment cost for deliveries that arrived during this shift
- Net Income — per-shift profit (green or red)
The bottom row is a TOTAL that matches the Cash Flow Summary tiles at the top. Click any shift row to expand it and see a detailed breakdown of Money In vs Money Out for that shift alone.
Reading the data — example scenarios
Scenario 1: Profit but cash is short
Net Sales ₱20,000, Expenses ₱2,000, COGS ₱5,000 → Net Income ₱13,000. But the actual drawer at shift close is ₱14,000 short.
This usually means staff missed logging some shift expenses. Check the expense list and compare to physical receipts/chits kept by the cashier.
Scenario 2: Net Income is negative
If COGS + Expenses exceed Net Sales, you're running at a loss. Possible causes:
- Replenishment delivery was unusually large this period
- Operating expenses were paid in this period (rent due day)
- Sales were genuinely low — maybe a slow day or a holiday
One loss day isn't a problem. Recurring losses are a signal to look at pricing, waste, or customer volume.
Customizing the calculation
- Excluding a replenishment from COGS — if a delivery was an opening inventory seed (not a real operational cost), mark it as excluded so it stops counting in COGS. Contact support and we'll flag it — or see the related article below.
- Adding an operating expense — owner logs manually from the Expenses section with the correct date and category.
- Adjusting a filter — the date picker at the top scopes everything. Staff filter, source filter, etc. also apply if they exist for your branch.
What's NOT included
Some things the Accounting page does not currently track:
- Amari subscription fees — those are org-level, not branch-level
- Bank deposits and withdrawals — moving cash to the bank isn't an expense
- Opening balance — there's no balance sheet view yet; only cash flow
- Taxes — compute these separately for BIR filings
Related articles
- Logging operating expenses
- Editing or deleting a logged expense
- Understanding Money In / Money Out / Net Income